The Importance of Attending a Homeowners Association Meeting

Founded in 1984, IMPAC Property Management has grown to represent more than 80 communities. The company’s portfolio includes a range of condominiums, townhomes, and homeowners associations. In particular, IMPAC Property Management provides valuable administrative support to homeowners associations when meetings are hosted.

Organized to serve the needs of a community, homeowners association (HOA) meetings are conducted on a regular basis to discuss the rules and regulations of the neighborhood. These include, but are not limited to, acceptable color palettes for painting homes, foliage management, and upkeep of homes’ exteriors. Additionally, an HOA meeting is a time to confer on the association’s budget, which will affect homeowner dues. It is reasonable for neighborhood residents to voice their opinions during meetings about changes in fees and suggestions for community improvements.

In most cases, HOA meetings require attendance by a minimum percentage of community homeowners, as noted in the HOA’s bylaws. This ensures that the community is well-represented when important decisions are made on behalf of the community.

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Emergency Response for Apartment Complexes

A leader in residential community management, IMPAC Property Management works with owners of apartment and home complexes throughout the state of New Jersey. Among IMPAC Property Management’s many services are those designed to prevent or respond to emergency situations.

There are different types of emergencies that an apartment complex might experience. These include fires, water main breaks, and natural disasters. When such an event occurs, the ability to communicate quickly and effectively with residents and alert them of the danger is critically important. Additionally, a system should be in place to notify emergency personnel as quickly as possible so that the problem can be resolved.

One way to help manage emergencies is to have an emergency hotline available for residents. This is separate from any other non-emergency contact number residents may have. If residents know that they can contact this number in case of emergency 24 hours a day, the response time for incidents can greatly decrease. As a result, the chances of costly property damage also decreases. The more time that goes by without the problem being addressed, the greater the damage will likely be. Therefore, the cost of working with a property management company that offers 24-hour assistance is often a worthwhile expense.

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IMPAC Property’s Focus on Communication with Homeowner Associations

Assisting homeowners’ associations throughout much of New Jersey, IMPAC Property Management offers a full range of solutions spanning site management, administrative functions, and emergency response. A key emphasis is on maintaining open communication with homeowners and the boards that represent them. Through close coordination with clients, IMPAC Property Management builds strong long-term relationships and ensures that services provided are continuously adjusted to meet real world needs.

IMPAC Property Management offers 24/7 emergency accessibility, and participates in all meetings of the board and homeowner’s association. As requested, minutes of the meetings can be taken and correspondence drafted. The firm also provides dedicated Internet connectivity that includes a community website. In addition to facilitating direct communication on issues involving the community, this website offers personal account accessibility and payment history for owners via a secure connection. Cash flow can additionally be generated through advertising on the website. IMPAC Property Management also helps in the creation of special association reports and newsletters that keep residents and owners informed of local happenings and improvement projects. On a quarterly or monthly basis, management reports are issued that recap all incidents and services provided.

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IMPAC Helps Community Associations Comply with State Disabilities Law

IMPAC Property Management of Manchester, New Jersey, devotes itself to enhancing the services offered to members of its homeowners’ associations and community associations. IMPAC Property Management also works with residential managers to ensure that properties comply with New Jersey’s safety requirements.

An example of a state safety law is the code governing parking for persons with physical disabilities. The law identifies those eligible as persons with wheelchair-confining conditions, as well as difficulties walking and dangerous deficits of sight, hearing, or perception.

Communities must set aside 1 percent, or at least one parking space, to persons with disabilities. (This does not apply to housing with less than five units.) Such spaces must be marked with the International Symbol of Access and the words “This space reserved for physically handicapped drivers.” When feasible, the space should measure 12 feet in width. This allows persons with disabilities to move freely in a wheelchair, crutches, or braces from either side of their vehicle. In addition, the space(s) should be placed so that persons with disabilities have access without needing to move between or behind parked cars. Property owners should also build curb ramps when possible.

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Safety is Made a Main Priority in Site Management

Overseen by principals Albert J. “Bert” Smith and Accella Farrington Smith, IMPAC Property Management is well-known for its quality real estate services with respect to rental collection and site management. Dedicated to preventing the occurrence of major repairs, IMPAC Property Management oversees apartment and condominium communities by adhering to an established set of hazard prevention guidelines.

For example, the company has integrated critical safety systems into its maintenance programs to avoid such issues as third-party liability claims and costly repairs. Therefore, the property management firm regularly assesses structures for safety and makes sure all required certifications are in-place for back-up lighting, ventilation systems, sprinkler operations, and emergency response. Contractual services are established for pool maintenance, landscaping, and snow removal as well.

Large capital projects are also facilitated to renovate and rehab buildings. IMPAC negotiates on behalf of communities to obtain the best contractors at the most affordable price. Specialists in site management and collections, the company makes safety its main priority in order to generate more revenue and increase the value of its properties.

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Strategies for Creating an Effective Community Newsletter, Presented by IMPAC Property Management

Property managers who wish to provide residents with communications regarding community news and events should consider developing a newsletter. In the digital age, however, newsletters do not have to be physical pieces of paper distributed in mailboxes or under doors. To ensure that a newsletter is effective, property managers should consider the following.

1. Delivery method. Older communities and those with limited computer access are ideal for old-fashioned paper newsletters. Younger and more tech-savvy groups may prefer online communications. In some cases, even posting messages on a TV screen in the building lobby can achieve a newsletter’s goals.
2. Content. Upcoming events, yard sale announcements, and seasonal tips can all be useful content for a newsletter. The information should depend, again, on what the residents likely care about and what the property managers want them to know.
3. Publication schedule. Keeping to a schedule is important, regardless of medium, as maintaining a regular schedule is one way to build trust with residents.
4. Desired response. If residents are expected to take certain action after reading the newsletter, managers should be sure to include specific calls to action (e.g. “Email us your photos” or “Send an article”).


A full-service, New Jersey-based firm, IMPAC Property Management considers maintaining communication with homeowners and board members an essential part of the service it provides. In addition to publishing monthly and quarterly reports, IMPAC provides newsletters and special publications for its communities.

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IMPAC Property Management on Site Management

Building owners, condominium directors, and landlords have to deal with many elements of maintenance. A poorly run and operated facility can lead to tenant or guest injuries or high repair bills. Many building owners and landlords rely on property management firms for assistance in ensuring that their complex remains in a decent condition.


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Site management refers to numerous elements of facility care. Safety is key, and properly management companies can help their clients to acquire legally required certifications, as well as testing fire alarms, elevators, sprinklers, emergency lighting, and other elements of building safety. These firms also keep the area clean, negotiating contracts with utility companies, snow and refuse removal companies, landscapers, and beautifiers on behalf of their clients. If a building needs alterations, they oversee projects that require significant amounts of capital. Additionally, these companies perform inspections and determine areas in need of fixing or upgrades.

About the Author:

Created in 1984, IMPAC Property Management is a premier property management firm based in New Jersey. The company provides its clients with numerous services, including site management.

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